Solutions
Smart Finance
Smart Finance is a modular suite of solutions designed to help finance departments modernise incrementally. It delivers tangible improvements across accounts payable, procure to pay, reporting and operational finance, without the disruption of ripping out and replacing what already works.
What is Smart Finance?
Smart Finance automates the processes finance teams rely on every day, purchase to pay, invoice processing, expense claims, reconciliation and reporting, and connects them into your existing ERP rather than requiring you to replace it. It's built to be modular, so you can start with one process and extend to others as needed.
We have implemented purchase to pay solutions for organisations including Ryanair, AXA, Sysco and Stryker, handling huge volumes of invoices across complex IT environments with multiple ERP systems. The approach is always the same. Work with what customers already have, integrate tightly, and deliver results quickly rather than through a lengthy, disruptive overhaul.
Why this matters now
Finance teams face a specific set of operational realities that only seem to be intensifying.
Talk to an expertComplex financial systems
Core financial systems typically include multiple ERPs and legacy platforms that don't naturally talk to each other.
Increasing volume of work
Transaction volumes grow as businesses grow, often without a proportional increase in headcount.
Staffing challenges
Recruitment and retention are difficult when finance teams are stuck dealing with manual, mundane tasks.
Increasing regulatory obligations
Governance, audit and compliance requirements continue to grow, adding pressure on top of existing workload.
Demand for faster insights
Finance teams are increasingly seen as strategic partners to the business, and are under pressure to deliver real time insights, not month old reports.
How Smart Finance works
- 01
Purchase
A purchase requisition, order and goods receipt are created and reviewed through workflows, with lookups ensuring correct coding from the start.
- 02
Capture
Invoices are captured via automated email imports, supplier portals or mobile apps, with intelligent extraction of key data points using AI.
- 03
Review
GL coding, PO matching and vendor statement reconciliation are automated, with an optional human review layer for anything that needs a second look.
- 04
Approval
Items route for approval through smart workflows based on defined approval layers, with automated reminders and a full audit trail.
- 05
Posting
A booking record is created and pushed into your ERP and payments system automatically.
Throughout, the solution integrates seamlessly with all major ERPs including SAP, Oracle, Dynamics, Sage, Netsuite and Workday, plus other systems such as bank feeds and CRMs through ready to use connectors.
Smart Finance in practice
Finance teams don't need to overhaul everything at once. Here's how organisations are modernising incrementally, one process at a time.
- How Do Finance Teams Reduce Manual Processing?
Automate the invoice and reporting processes consuming staff time, without replacing the core systems already in place.
- How Do Businesses Automate Accounts Payable?
Capture, match and route invoices automatically, with a proven track record and strong return on investment.
- How Do Finance Teams Move Beyond AP Automation?
Move beyond AP alone to a full procure to pay process, embedding budget control and compliance from the start.
- How Do Organisations Improve Financial Visibility?
Replace manual reporting with dashboards that give real time insight into cash flow, approvals and disputes.
- How Are New VAT Regulations Affecting Finance Teams?
Prepare for EU ViDA reforms and e-invoicing mandates reshaping VAT compliance across Europe.
- How Do Finance Teams Eliminate Spreadsheet Dependency?
Replace huge, macro driven Excel files with automated capture, reconciliation and reporting.
What results look like
See our client success storiesTouchless processing of invoices reduced processing time by 50 percent.
Monthly management accounts close improved by 3 days.
Time saving for finance teams to focus on more value adding tasks.
POD return rate achieved within 6 months for a wholesale distributor, reducing the risk of unpaid invoices.
Our Smart Finance technology partners
We're not tied to a single platform. Through our partnerships with Microsoft, ABBYY and Hyland, and integrations across all major ERPs, we help you modernise finance operations without disrupting the systems already running your business.
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Frequently asked questions
No. Smart Finance integrates with all major ERPs, including SAP, Oracle, Dynamics, Sage, Netsuite and Workday, rather than requiring a replacement.
Smart Finance is the finance specific application of process automation, purpose built for purchase to pay, invoice processing, reconciliation and reporting, with pre built integrations to major ERPs and finance systems.
Yes. Smart Finance is designed to be modular. Most organisations start with a single high impact process and expand from there.
Automated processes scale with transaction volume without requiring proportional increases in headcount, which is one of the clearest benefits for growing finance teams.
Yes. As VAT reporting requirements evolve under the EU's ViDA reforms, automated, structured invoice data becomes essential for compliance, which Smart Finance is built to support.
Ready to modernise your finance function?
Get in touch for a free, no-obligation assessment of how Smart Finance could work for your organisation.
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