Solutions
Information Management
Information management that brings scattered, siloed content into one governed, secure system - so your people can actually find what they need, your organisation stays compliant, and your data is finally in a shape that AI tools like Copilot can use with confidence.
What is Information Management
Every organisation generates far more content than it ever properly manages like documents, contracts, emails, records, spread across drives, inboxes and systems with no consistent structure, security, or way to find any of it quickly. Information Management brings that content into one governed system, applying consistent security, retention and access rules automatically, so information is protected, compliant and genuinely findable.
At Inpute, we deploy Information Management through our partnerships with Hyland, M-Files and DocuWare, helping organisations eliminate information chaos, strengthen governance, and, increasingly, prepare their content to be a trustworthy foundation for AI tools like Microsoft Copilot.
Why this matters now
The average employee spends 60% of their time dealing with content. Searching for it, chasing it down, working out which version is current. That's before accounting for the compliance exposure of content nobody's actively governing.
Talk to an expertDocuments are the lifeblood of the business, but knowledge about them lives in people's heads
Work gets done through documents, compliance is upheld through documents, and institutional knowledge is captured in them — but without proper management, only the person who filed something knows where it is, what it means, or whether it's still current.
Ungoverned content is a blocker to AI, not just an inefficiency
As organisations adopt Copilot and other AI tools, the quality of what those tools can do depends entirely on the quality of the content feeding them. AI can't reliably reason over content it can't trust. Poorly governed, unclassified information doesn't just slow people down, it actively limits what AI can safely do for you.
Content is fragmented across Microsoft Teams, OneDrive and SharePoint.
Microsoft 365 made it easy for everyone to create and share content, but not to manage it. The same file ends up saved in a Teams channel, a personal OneDrive and a SharePoint site, each with different versions and different permissions. People lose time working out which copy is current, and sensitive documents end up shared more widely than anyone intended.
How Information Management works
- 01
Connect and unify
Content is brought together from wherever it currently lives - file shares, email, legacy systems - into one connected, governed system, rather than requiring everyone to change how they work overnight.
- 02
Classify automatically
Documents are automatically classified and tagged with metadata, so content becomes organised and searchable without relying on someone to file it correctly by hand.
- 03
Apply governance
Security, retention and access rules are applied consistently based on what a document is and who should see it, rather than being managed inconsistently, department by department.
- 04
Make it findable
AI-enabled search and contextual views let people find what they need instantly, replacing the time currently lost hunting through folders and inboxes.
- 05
Make it AI-ready
Well-classified, governed content becomes a trustworthy source for AI tools like Copilot to draw on, rather than a source of inaccurate or non-compliant answers.
Information Management in practice
Getting your information under control is what makes everything else - compliance, security, and AI adoption - actually work. Here's how organisations are tackling it.
- How Do Businesses Prepare for Microsoft Copilot?
Classify and govern your content so Copilot has trustworthy information to draw on, rather than feeding it whatever it can find.
- How Can Organisations Improve Information Governance?
Apply consistent security, retention and access rules automatically, so sensitive information isn't exposed to data leaks or GDPR risk.
- How Do Companies Eliminate Information Silos?
Connect scattered content into one governed system, so knowledge doesn't stay trapped in individual inboxes and folders.
- How Can Businesses Get Value from Unstructured Data?
Turn the documents, emails and records you already hold into information the business can actually use.
- How to Improve Compliance Through Information Management
Manage contracts, policies, HR records and regulatory documentation with a clear, auditable view of status.
- How Should Businesses Manage Their Sensitive Information?
Give the right people access to the right information automatically, and share it securely, without exposing it to those who shouldn't see it.
- How Do Companies Prepare Their Data for AI?
Get your content classified, governed and structured, so it's a trustworthy foundation for AI tools rather than a liability behind them.
What results look like
See our client success storiesfor Ryanair, University of Limerick and ESB
Inpute has implemented secure HR document storage and retrieval systems for Ryanair, University of Limerick and ESB, keeping sensitive employee information governed and accessible only to the right people.
reduction in paperwork across global shipments
Inpute's intelligent capture and workflow solution for luxury goods company Bulgari digitised shipping and fulfilment documentation worldwide, cutting paperwork volume by 85%.
for information security management
Inpute is ISO 27001 certified, so the systems we build to store, govern and share your information meet an internationally recognised security standard from day one.
Our Information Management technology partners
We're not tied to a single platform. Through our partnerships with Hyland, M-Files, Microsoft and DocuWare, we help you choose and configure the right information management engine for your organisation, your industry, and your existing IT environment.
Talk to an expert
.svg){kind=logo}
Frequently asked questions
Information Management brings an organisation's content — documents, emails, records, contracts — into one governed system with consistent security, classification and retention, rather than leaving it scattered across drives, inboxes and individual systems.
Document AI is about reading and extracting data from documents as they arrive. Information Management is about governing, securing and organising content on an ongoing basis — the two work well together, but Information Management is the broader, longer-term discipline.
Yes. Consistent classification, retention and access control are central to Information Management, and directly support GDPR and other regulatory requirements around how content is stored, accessed and disposed of.
AI tools are only as reliable as the content they can access. Properly classified, governed content gives Copilot and similar tools accurate, trustworthy information to work from, rather than pulling from whatever is easiest to find.
No. Information Management connects and governs the systems you already use — file shares, email, existing repositories — rather than requiring you to migrate everything to a single new platform.
Ready to get your information under control?
Get in touch for a free, no-obligation assessment of how Information Management could work for your organisation.
Let's talk
Get in touch.
Fill in the form and one of our team members will be in touch shortly.