Inpute Technologies provide the complete range of document image processing services to the corporate and institutional marketplaces.

Invoice Approval

Overview

Inpute Technologies are helping organisations such as Brown Thomas and Charles Hurst (NI) to streamline their invoice approval process by significantly improving the efficiency of the process.

The Inpute Invoice approval solutions consist of three core components, invoice capture, the approval process and document archival.

An approval process can be automatically initiated following receipt of a paper or EDI invoice. Invoices are processed depending on predefined business rules which may for example, outline the process to be followed if an invoice matches the relevant PO, or does not contain a PO, or exceed a PO amount and so on.

Invoices requiring approval are automatically routed the relevant approver without the physical invoice ever leaving the accounts department. The entire process provides full visibility of the approval process. The process can be managed and measured by one or more of the metrics recorded at each stage of the human or automated steps, putting you in control of your business.

Approval rules and authorised approvers can be dynamically allocated during the process based on the details of the invoice. Email, fax or SMS alerts can be generated where required. Answering and resolving queries is almost instantaneous and very cost effective, regardless whether it relates to an archived invoice or one currently being processed.

Highlights

Significantly reduce labour costs and increase productivity
Online and instant access to supplier invoices eliminating mislaid or misfiled invoices
Manage invoice approval process, end to end
Structured approval process
Extensive escalation and reporting functionality including comprehensive audit trail